Privacy Policy

Effective Date: October 2025

At iTec (“we”, “our”, “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or interact with our services.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection and privacy laws.

1. Information We Collect

We may collect and process the following categories of personal data:

  • Identity Data: Name, username, or other identifiers.
  • Contact Data: Email address, phone number, or postal address (where applicable).
  • Technical Data: IP address, browser type, device information, and cookies.
  • Usage Data: Information about how you use our website and services.
  • Profile Data: Login credentials, preferences, and communication history.
  • Content Data: Comments, uploaded media, or any materials submitted to the site.

2. Comments and Public Content

When you leave a comment on our website, we collect the data shown in the comment form as well as your IP address and browser user agent string to help with spam detection.
If you upload a profile picture, it may be visible to the public alongside your comment.

3. Media Uploads

If you upload images to our website, please avoid including embedded location data (EXIF GPS). Visitors to the website may be able to download and extract location data from publicly visible images.

4. Cookies

We use cookies and similar technologies to enhance user experience, analyze performance, and support website functionality.

You may control cookies through your browser settings. However, disabling cookies may affect certain site features.

  • Comment Cookies: If you comment, you can choose to save your name, email, and website in cookies for convenience. These last for one year.
  • Login Cookies: Temporary cookies verify browser compatibility and save login preferences.
  • Session Cookies: Automatically expire after your session ends.
  • Analytics Cookies: Used to improve site performance and understand visitor behaviour (see Section 8).

For detailed information, see our Cookie Policy (if available).

5. Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles). Embedded content behaves as if the visitor has visited the source website directly.
These websites may collect data, use cookies, and track your interaction with their content in accordance with their own privacy policies.

6. Analytics

We may use analytics tools (such as Google Analytics or equivalent platforms) to gather anonymized usage data.
Analytics data helps us improve our content, design, and performance. No personally identifiable information is shared with analytics providers without your consent.

7. Data Sharing

We do not sell or rent your personal information.
We may share data only when necessary:

  • With trusted service providers who help operate our website or services (under strict confidentiality agreements).
  • When required by law, regulation, or government authority.
  • To protect our legal rights or prevent fraud and security risks.

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements.

  • Comments and associated metadata are retained indefinitely to recognize and approve follow-up comments automatically.
  • Registered user information is stored as long as the account remains active.
    Users may request deletion or correction of their data at any time (see Section 9).

9. Your Data Rights

Under the UK GDPR and EU GDPR, you have the following rights:

  • Access: Request a copy of the personal data we hold about you.
  • Rectification: Correct inaccurate or incomplete data.
  • Erasure: Request deletion of your data (“right to be forgotten”).
  • Restriction: Limit the way we use your data.
  • Portability: Receive your data in a structured, commonly used format.
  • Objection: Object to processing based on legitimate interests or direct marketing.

To exercise any of these rights, please contact us at:
📧 privacy@itec.co.uk (example address – replace with your official one).

10. International Data Transfers

If we transfer personal data outside the UK or EEA, we ensure that appropriate safeguards (such as the UK International Data Transfer Agreement or EU Standard Contractual Clauses) are in place to protect your information.

11. Data Security

We implement technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction.
These include encryption, secure servers, limited access controls, and regular security reviews.

12. Data Breach Procedures

In the unlikely event of a data breach, we will take immediate steps to contain and assess the incident.
If there is a risk to your rights or freedoms, we will notify you and the Information Commissioner’s Office (ICO) in accordance with legal requirements.

13. Automated Decision-Making and Profiling

We do not use your personal data for automated decision-making or profiling that has a legal or significant effect on you.

14. Third-Party Data Sources

We may receive limited personal data from third parties (e.g., analytics providers, partners, or service integrations) to enhance service functionality or improve user experience.

15. Regulatory Disclosures

We comply with all relevant industry and data protection regulations, including the Information Commissioner’s Office (ICO) guidelines in the United Kingdom.

16. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page, and material updates will be communicated where appropriate.

Last updated: October 2025

Contact Us

For questions, concerns, or data-related requests, please contact our Data Protection Officer (DPO) or privacy team:
📧 privacy@itec.co.uk